Vote Tracker Privacy Policy

Last Updated:

1. Overview

This Privacy Policy describes how Vote Tracker, a Discord bot and related services operated by Hydra Bot, collects and processes information when users interact with the bot, its dashboard, and related APIs.

By using Vote Tracker, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

To provide the functionality of the service, Vote Tracker may store the following information:

  • Discord User IDs
  • Discord Server (Guild) IDs
  • Vote timestamps and vote-related metadata
  • Dashboard configuration data created by server administrators
  • Reward and automation configuration related to vote processing

Vote Tracker does not collect IP addresses, real names, or other personally identifiable information beyond the identifiers required to operate the service.

3. Purpose of Data Processing

The information collected is used solely for operating and improving the service, including:

  • Processing vote events from supported bot listing platforms
  • Providing vote logs and statistics
  • Managing reward systems and automation features
  • Delivering giveaways or vote-based incentives
  • Operating the dashboard and API functionality
  • Ensuring the security and stability of the service

4. Data Sources

Vote Tracker receives vote events from external bot listing platforms such as top.gg. These platforms may provide information such as Discord IDs and vote timestamps.

Vote Tracker does not control how those external platforms collect or process data.

5. Data Sharing

Vote Tracker does not sell, rent, or trade user data.

Data may only be shared in the following circumstances:

  • When required to operate the service (for example, processing vote events)
  • When required by applicable law or legal obligation
  • To protect the integrity, security, or lawful operation of the service

6. Data Retention

Data is retained only for as long as necessary to operate the service and provide its features.

Hydra Bot may periodically remove or anonymize stored data that is no longer required.

7. User Rights

Depending on applicable laws (including GDPR for users in the European Economic Area), users may have the right to:

  • Request access to stored data
  • Request correction of inaccurate data
  • Request deletion of stored data where applicable

Requests may be submitted through the official Vote Tracker support channels.

8. Data Security

Reasonable technical and organizational measures are implemented to protect stored data against unauthorized access, loss, or misuse.

However, no system can guarantee absolute security.

9. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in the service or legal requirements.

Continued use of the service after updates constitutes acceptance of the revised Privacy Policy.

10. Contact

Questions or requests related to this Privacy Policy can be directed through the official Vote Tracker support channels.